What is vendor qualification and how does MDM+ BRO automate it?

Vendor qualification is the structured process of evaluating, validating and approving a vendor before they start transacting with the company. MDM+ BRO automates it end-to-end with a pre-registration portal, document collection, department-level approval workflows (Procurement, Tax, Legal, Quality, Information Security) and automatic checks against public and private data sources — all governed inside SAP.

Which sources does MDM+ BRO consult to validate tax IDs and sanctions?

The solution automatically consults tax authorities (e.g. Receita Federal, Sintegra), credit bureaus (Serasa), KYC/KYS providers, adverse media, PEP lists, sanctions lists (OFAC, UN, CEIS, CNEP), public certificates and regulatory bodies. Checks run at pre-registration and can be re-executed periodically as part of continuous monitoring.

Can already-registered vendors be monitored continuously?

Yes. MDM+ BRO offers continuous monitoring: it re-runs checks at configurable intervals, detects document changes, certificate expirations, master data updates and risk indicators. When something changes, it triggers alerts, blocks or re-qualification workflows automatically.

Can vendors update their own data via self-service?

Yes. The Vendor Portal lets the vendor perform their own pre-registration, upload documents, update information, accept terms and answer qualification questionnaires. Procurement tracks progress through the SAP workflow — no email back-and-forth, no shadow spreadsheets.

MDM+ BRO

Vendor governance in SAP

No more spreadsheets, emails or manual processes. Meet the SAP-certified add-on for managing your Vendors.

Registration
Continuous qualification
Monitoring
AI integrated across the process

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VALIDATING DOCUMENTS WITH AI

live

Articles of Incorporation

Tax ID — Federal Registry

Clearance Certificate

Tax ID Card / Sintegra

Vendor qualified

Everyday problems

Is your team spending too much time qualifying Vendors?

If the process still relies on spreadsheets, endless email threads and manual checks, you're probably facing challenges like:

Vendors taking weeks to be approved

Incomplete or outdated information

Expired documents with no follow-up

Lack of visibility into risks

Heavy operational effort on repetitive tasks

Difficulty meeting audit and internal requirements

Meanwhile, your procurement and supply teams get overloaded and processes slow down.

The solution

MDM+ BRO simplifies the entire vendor journey

From pre-registration to continuous monitoring. All in a single platform.

Step 1

Pre-Registration

The vendor fills in their information directly through the Portal or via public forms. MDM+ BRO validates and enriches the data automatically.

Step 2

Qualification

Configure fully custom workflows that match your internal rules. Procurement, Tax, Legal, Quality and other areas participate in an organized way.

Step 3

Monitoring

Track master data changes, document expirations, status updates and risk indicators for your vendors in a centralized, automated way.

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Differentiators

Much more than a qualification tool

Native AI

Native Artificial Intelligence

AI can be embedded across the entire process to accelerate tasks and reduce manual effort. It supports:

Document validation
Automatic data completion
Detection of inconsistencies and potential fraud
Predictive analysis
Risk analysis
Automation of repetitive tasks

The ideal process for your company

Design full journeys such as:

01Pre-registration
02Qualification and re-qualification
03Self-service
04Vendor Portal
05Periodic updates
06Document expiration control

Best practices tailored to your company

Market best practices combined with a high level of customization. You can personalize:

Approval workflowsQuestionnairesCategoriesEvaluation criteriaQualification rulesRisk levels

Your master data cleansed and standardized

Our projects include analysis, cleansing and standardization of your current Vendor base. We help remove inconsistencies and improve the quality of your master data.

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Public sources

Make decisions with greater confidence.

MDM+ BRO can consult multiple sources to enrich and validate your Vendors' information.

Everything centralized, recorded and auditable so your team can decide with more confidence.

Federal Tax Authority

State Registry

Credit Bureaus

KYC

KYS

Adverse Media

PEP

Sanctions

Public Certificates

Regulatory Bodies

MDM+BRO

Friction level

Evaluate by the risk level for your business

Not every vendor has the same impact on your operation. That's why MDM+ BRO lets you create custom criteria per category, with specific documentation, approval and monitoring requirements.